top of page

Governance & Club Policies


All documents on this page are in PDF format, unless indicated otherwise.

Club Constitution

The West Adelaide Bearcats Basketball Club Incorporated Constitution can be found here: Club Constitution (PDF)

The Club is a not-for-profit Incorporated Association governed by a volunteer Executive Committee. 



Annual General Meeting

The West Adelaide Bearcats Basketball Club Incorporated Annual General Meeting (AGM) will be held from 6.30pm on Wednesday 15 March 2023, upstairs at the Port Adelaide Stadium.


Order of Business:
(a) Minutes of previous AGM 
(b) President’s Report for the past year
(c) Presentation of financial accounts for the past year
(d) Election of Executiv
e Committee (4 positions) 
(e) Election of Life Members


Explanatory Notes – Election of Executive Committee


As per the Constitution of the Club:

  • 4 persons will be elected to the Executive Committee at this 2023 AGM for a two-year term (expiring at the 2025 AGM) 

  • 4 Members of the Executive Committee elected at the 2022 AGM have one year of a two-year term remaining and will continue as ‘Non-Retiring Committee Members’ until the 2024 AGM 

  • The elected Executive can then also appoint up to an additional three persons as ‘Appointed Committee Members’ (taking the Executive Committee to a maximum of 11 persons)

Members entitled to vote are described in the Constitution and comprise all Life Members and Ordinary Members of nine months standing. A Proxy Voting form for eligible members can be found here

To nominate to be an Elected Committee Member a person must be a voting Member of the Club. 


Nominations must be:

  • in writing on the Nomination Form provided (here)

  • signed by the nominee, and

  • delivered to the Club Administration office via email to not less than three (3) days before the date of the Annual General Meeting.


Basketball Australia Integrity Framework

The Basketball Australia Integrity Framework has been approved by the Basketball Australia Board as a by-law, and therefore must be adopted in full by each state and territory basketball association and their members. As such, the policies apply to the West Adelaide Basketball Club and our members. The policies have been developed with and approved by Sport Integrity Australia. 


The revised Basketball Australia framework includes:

The Basketball SA Working with Children Policy (PDF) has been reviewed to align with the Child Safeguarding policy and also applies to all member clubs/associations of Basketball SA. The Working with Children, Child Safeguarding, Member Protection and Complaints policies also form our obligations un
der the DHS Child Safe Compliance Statement.

Club Codes of Conduct

All parents, players and volunteers involved with the Club are also bound by the following Club policies: 

Club Child & Member Protection Policy & Forms

The West Adelaide Basketball Club is committed to the safety and wellbeing of all children and young people accessing our service. We support the rights of the child and will act without hesitation to ensure a child safe environment is maintained at all times.

We also support the rights and wellbeing of coaches, support staff and volunteers and encourage their active participation in building and maintaining a secure environment for all participants by following the policy guidelines.

Player Registration & Fees

Please visit the Player Registration page for information on player registration, clearances, and fees. 

Heat Policy

A common policy is the Heat Policy, which states there will be no physical training for any junior grade (U10-U18) if the temperature is forecast to be 38 degrees or above in the Adelaide Advertiser on the morning of the scheduled training. The exception is if the training is in an air-conditioned court/venue and the air-conditioning is turned on. Alternates to physical indoor training such as a whiteboard/theory session may be substituted. 

Common Forms


The following are common forms used by the club:


Player Insurance


  • Players are encouraged to have their own private health insurance

  • Players are also insured through a national Basketball Australia scheme:

  • Please inform the Club Secretary in you intend to use this insurance

bottom of page