Governance & Club Policies


All documents on this page are in PDF format, unless indicated otherwise.

Annual General Meeting (AGM) - 14 March 2021

The Annual General Meeting of the West Adelaide Bearcats Basketball Club will be held at 9.45am on Sunday 14 March 2021 upstairs at the Port Adelaide Stadium.  

Information about the AGM can be found here: Notice of Annual General Meeting (PDF)

A nomination form for election to the Executive Committee can be found here: Nomination Form (word)

Club Constitution


The West Adelaide Bearcats Basketball Club Incorporated Constitution can be found here: Club Constitution (PDF)

The Club is a not-for-profit Incorporated Association governed by a volunteer Executive Committee

Per the Constitution of the Club:

  • The Executive Committee can comprise up to 11 members - eight elected and three appointed

  • Elected Committee members have two year terms, with four members elected at each Annual General Meeting (held in November each year)

  • The elected Executive can then appoint up to an additional three persons as ‘Appointed Committee Members’ (taking the Executive Committee to a maximum of 11 persons). 

Members entitled to vote at the AGM are described in the Constitution and comprise all Life Members and Ordinary Members of nine months standing.

If you are interested in contributing to the running of the Club then please contact Sue Porter (0422 441 667) or Club President Geoff Dodd (0434 078 559) to make your interest known.

Executive Committee members will participate in sub-committees and/or be responsible for a particular portfolio area – if you have particular skills or interests then please let us know. 

You can of course also contribute without being a member of the formal Club Executive Committee – all volunteer assistance is welcome! 

Club Handbook

The Club Handbook contains all sorts of information about the club and how it operates, and collates all club policies, including the child protection policy, complaints policy and disciplinary procedures etc. The policies and procedures in the Handbook are official 'regulations & policies' of the club under the Constitution.

  • West Adelaide Bearcats Basketball Club Handbook (currently being updated for the 2021 season)

Codes of Conduct

All parents and players involved with the Club are bound by the following: 

Child & Member Protection Policy & Forms

The West Adelaide Basketball Club is committed to the safety and wellbeing of all children and young people accessing our service. We support the rights of the child and will act without hesitation to ensure a child safe environment is maintained at all times.

We also support the rights and wellbeing of coaches, support staff and volunteers and encourage their active participation in building and maintaining a secure environment for all participants by following the policy guidelines.

Player Registration & Fees

Please visit the Player Registration page for information on player registration, clearances, and fees. 

Heat Policy


A common policy is the Heat Policy, which states there will be no physical training for any junior grade (U10-U18) if the temperature is forecast to be 38 degrees or above in the Adelaide Advertiser on the morning of the scheduled training. The exception is if the training is in an air-conditioned court/venue and the air-conditioning is turned on. Alternates to physical indoor training such as a whiteboard/theory session may be substituted. 

Common Forms


The following are common forms used by the club:



Player Insurance


  • Players are encouraged to have their own private health insurance

  • Players are also insured through a national Basketball Australia scheme:

  • Please inform the Club Secretary in you intend to use this insurance