Governance & Club Policies


All documents on this page are in PDF format, unless indicated otherwise.

2019 Annual General Meeting (AGM)

The 2019 West Adelaide Bearcats Basketball Club Incorporated Annual General Meeting (AGM) will be held from 11am on Sunday 10 November 2019, upstairs at the Port Adelaide Stadium.


Order of Business:
(a)    Minutes of previous AGM 
(b)    President’s Report for the past year
(c)    Presentation of financial accounts for the past year
(d)    Election of Executive Committee (4 positions) 
(e)    Election of Life Members

Notice of AGM: Notice of AGM (PDF)

Executive Committee Nomination Form: Nomination Form (Word doc)

A Form to nominate for a position on the Executive Committee is available above or from Club Secretary Sue Porter. Completed nomination forms should be delivered to Sue Porter three days prior to the AGM either in person or via email to 

Explanatory Notes – Election of Executive Committee

As per the Constitution of the Club:

  • The Executive Committee can comprise up to 11 members

  • 4 Members of the Executive Committee elected at the previous AGM have a two-year term and will continue as ‘Non-Retiring Committee Members’ until November 2020

  • 4 additional persons will be elected to the Executive Committee at the AGM for a two-year term (expiring November 2021). Nominations for election should be provided to the Club Secretary (Sue Porter) using the nomination form three days prior to the AGM

  • The elected Executive can then appoint up to an additional three persons as ‘Appointed Committee Members’ (taking the Executive Committee to a maximum of 11 persons). 

Members entitled to vote at the AGM are described in the Constitution and comprise all Life Members and Ordinary Members of nine months standing.

If you are interested in contributing to the running of the Club then please contact Sue Porter (0422 441 667) or Club President Geoff Dodd (0434 078 559) to make your interest known.

Executive Committee members will participate in sub-committees and/or be responsible for a particular portfolio area – if you have particular skills or interests then please let us know. 

You can of course also contribute without being a member of the formal Club Executive Committee – all volunteer assistance is welcome! 

Club Constitution


The West Adelaide Bearcats Basketball Club Inc. Constitution can be found here: Club Constitution (PDF)


Club Handbook

The Club Handbook contains all sorts of information about the club and how it operates, and collates all club policies, including the child protection policy, complaints policy and disciplinary procedures etc. The policies and procedures in the Handbook are official 'regulations & policies' of the club under the Constitution.



Codes of Conduct



Child & Member Protection Policy & Forms

The West Adelaide Basketball Club is committed to the safety and wellbeing of all children and young people accessing our service. We support the rights of the child and will act without hesitation to ensure a child safe environment is maintained at all times.

We also support the rights and wellbeing of coaches, support staff and volunteers and encourage their active participation in building and maintaining a secure environment for all participants by following the policy guidelines.

Player Registration & Fees

Please visit the Player Registration page for information on player registration, clearances, and fees. 

Heat Policy


A common policy is the Heat Policy, which states there will be no physical training for any junior grade (U10-U18) if the temperature is forecast to be 38 degrees or above in the Adelaide Advertiser on the morning of the scheduled training. The exception is if the training is in an air-conditioned court/venue and the air-conditioning is turned on. Alternates to physical indoor training such as a whiteboard/theory session may be substituted. 

Common Forms


The following are common forms used by the club:



Player Insurance


  • Players are encouraged to have their own private health insurance

  • Players are also insured through a national Basketball Australia scheme:

  • Please inform the Club Secretary in you intend to use this insurance